How to Compare Hotel Quotes for a Youth Sports Tournament
Turn a stack of hotel quotes into a real, defensible decision.
Step 1: Create the Event
Create an Event under your Team for the tournament. VoyantIQ tracks who is actually traveling to this specific Event separately from your full roster, since who's on the team and who's traveling to a given tournament are two different questions.
Step 2: Collect real quotes
Add each hotel's quote manually, or send a real, single-use quote request link directly to a hotel so their representative can submit it themselves. Every quote carries real, per-field provenance, so you can always see which numbers came from the hotel and which were entered on their behalf.
Step 3: Compare on Group Fit, not nightly rate alone
VoyantIQ ranks quotes by Group Fit, the minimum across room capacity and proximity to the venue, and by Total Economic Comparison, your group's real total cost, not just the advertised nightly rate.
Step 4: Record a real institutional decision
When you choose a hotel, VoyantIQ records a real, permanent Decision, visible to your organization, that can be reversed and replaced later if the situation changes, without losing the history of what was decided and why.